Sr. Admin Executive

Job Title: Sr. Admin Executive

No of Position: 1

Experience: 4+ years

Qualification: Bachelor’s degree in Design or Computer Science or related field

Work Location: Ahmedabad (Inventyv Software Services Pvt. Ltd.)

Role & Responsibilities:

- Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services. - Supervise and coordinate security, office support staff, and other facility services. - Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work. - Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters. - Conduct regular office inspections, address issues, and ensure timely corrective actions. - Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals. - Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control. - Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives. - Manage and support all office events, celebrations, employee activities, and other administrative arrangements. - Handle employee and management administrative requests and coordinate with internal teams and external agencies. - Identify opportunities for process improvement, cost optimization, and efficient administration.

Skill Requirement:

- Strong experience in office administration, facilities management, workplace management, or a similar role. - Strong experience in vendor management, coordination, office maintenance, and administrative operations. - Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards. - Good negotiation, communication, coordination, and problem-solving skills. - Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously. - Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation. - Ability to take ownership of office-related issues and ensure timely resolution. - Good MS Office/Google Workspace skills and ability to maintain administrative records and reports. - Proactive, organized, responsible, and service-oriented approach.